INFORMATION CLAUSE FOR SOLDENT PATIENTS

In accordance with Article 13(1) and (2) of the Regulation of the European Parliament and of the Council (EU) of 27 April 2016, we inform you that: The administrator of the personal data is Soldent Sołtyk sp. k. with its registered office in Warsaw at ul. Bagno 2 lok. 7, 00-112 Warsaw, entered in the Register of Entrepreneurs of the National Court Register kept by the District Court for the Capital City of Warsaw. Postępu 5, entered into the register of entrepreneurs of the National Court Register kept by the District Court for the capital city of Warsaw, XII Commercial Department of the National Court Register, under the number 0000421752, NIP: 5252531834, hereinafter referred to as “SOLDENT”, (Co-administration) and entities cooperating with Soldent on the grounds of coadministration – Katarzyna Łoza-Sołtyk, a dentist, operating under the business name Soldent Ortodoncja Katarzyna Łoza-Sołtyk, registered in the Central Register of Business Activity and Information Katarzyna Łoza-Sołtyk, dentist, conducting business under the name Soldent Implanty Krzysztof Sołtyk entered in the Central Register and Information on Business Activity, with registered office in Warsaw 00-112, 2 Bagno St., 7 Service Area, Tax Identification Number (NIP) 7121816129 and Krzysztof Sołtyk, conducting business under the name Soldent Implanty Krzysztof Sołtyk entered in the Central Register and Information on Business Activity, with registered office in Warsaw 00-112, 2 Bagno St., 7 Service Area,

NIP No. 1250922445

Purpose and legal basis for processing your personal data:

Your personal patient data is processed by SOLDENT for the following purposes:

  1. a) health involving the provision of health services and for preventive health care purposes on the legal basis set out in Article 9(2)(c) and (h) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC, which is in force from 25 May 2018. ( referred to as GDPR).
  2. b) the performance of tasks related to the prevention of COVID-19 on the legal basis set out in 6(1)(D) and (E) and Article 9(2)(i). GDPR, and on the basis of Article 6(1)(C) GDPR in the performance of legal obligations imposed by the Act of 2 March 2020 on specific solutions related to the prevention, counteraction and eradication of COVID-19, other infectious diseases and emergencies caused by them.
  3.  c) Marketing after prior consent on the legal basis set out in Article 6(1)(a) of the GDPR
  4. d) Financial settlements, including the establishment and investigation of potential claims (on the legal basis set out in Article 6(1)(f) of the GDPR.

 

Moreover, provided data in form of phone number or e-mail address will be processed for contact purposes, including informing about cancelling an appointment or rescheduling it, as well as for complaint handling purposes in case a complaint is lodged, which, according to Article 6.1.f GDPR, is a legitimate interest of SOLDENT to process them.

Entities to whom your personal information may be provided:

Your personal data may be disclosed to other entities or persons processing the data on behalf of the administrator or in the event of an obligation to disclose personal data under generally applicable laws to entities entitled to receive such data. In addition, data may be disclosed to other entities in the event that the patient voluntarily agrees to disclose such data to entities or persons that the patient indicates in his/her statement (e.g. authorized family members, other relatives, etc.). Moreover, patients’ personal data may be disclosed to entities supporting SOLDENT’s operations, i.e.: IT system service providers, law firms, consulting and auditing companies. SOLDENT will disclose patients’ personal data to the above-mentioned entities always with respect to personal data security, obliging these entities to keep the data confidential. SOLDENT will select only such entities to provide its services that give adequate guarantees of meeting the requirements resulting from
from GDPR. Your personal data SOLDENT may transfer to a third country or international organization.

Period of time for processing your personal data:

Your personal data will be processed for the period indicated in Article 29 (1) pts. 1-4 of the Act on Patient Rights and Patient Ombudsman (Journal of Laws of 2017, item 1318, 1524), i.e. they will be processed in medical records for a period of 20 years counting from the end of the calendar year in which the last entry was made.
Subject to this time limit, if the data were processed by us for the purpose of asserting claims (e.g. in debt collection proceedings) we will process the data for this purpose for the period of the statute of limitations for claims resulting from the provisions of the Civil Code. Any data processed for accounting purposes and for tax reasons, we process for 5 years calculated from the end of the calendar year in which the tax obligation arose. If you have given us your consent to process your data for marketing purposes, we process your data from the moment you give us your consent until you withdraw it. After the above-mentioned periods, your data is deleted or anonymized.

We will process the health data indicated on the Epidemiological Interview Questionnaire until 3 years after COVID-2019 protective measures have been discontinued.

Your rights in respect of the processing of your personal data by the Dental Practice:

You have the right to request from the controller access to your personal data, rectification, erasure when it is excessive or untrue, restriction of processing, the right to object to further processing on grounds relating to your particular situation, or when it is processed for marketing purposes, including profiling, to the extent that the processing is related to such direct marketing. Patients have the right to withdraw any consent they have given for data processing, including sharing, at any time without affecting the lawfulness of the processing that was carried out on the basis of consent before its withdrawal. Patients have the right with respect to the processing of personal data to lodge a complaint with a supervisory authority.

Obligation to provide the data:

The use of our services is entirely voluntary; however, as a health care provider, we are required to keep medical records in the manner prescribed by law, including identifying you using your personal information. Failure to do so may result in a refusal to book an appointment or provide health care services. Also, for accounting or tax reasons, we are legally obliged to process the data, failure to provide them may result, for example, in the inability to issue an invoice.

If you give us your phone number or e-mail address, it is done on a voluntary basis – not giving them will not result in refusal of medical services, but you will not receive from us confirmation of the visit or have the possibility to cancel it by, for example, text message. The expression of any of the marketing consents is also on a voluntary basis. This means that the refusal to grant them does not prevent you from using the services of the administrator
and at the same time you have the right to revoke the consent at any time. It is enough if you contact us by phone or directly at the administrator’s office.

The provision of data on the current state of health contained in the epidemiological inquiry questionnaire is mandatory for reasons of public interest health purpose of protecting against health threats, in this case, the prevention and control of SARS-CoV-2 infection and the spread of the human infectious disease caused by this virus.

Data transmission:

Patient personal information may be transferred to a third country or international organization.

Data profiling:

If you would like to know more about data protection issues, change your declaration, or exercise your
If you would like to know more about issues related to data protection, change the declaration you have made, or exercise your rights as described above, please send correspondence to the address of the Dental Practice. If you address the above correspondence, the Dental Practice will respond to you within 30 days in accordance with applicable law. Due to the complicated nature of the request or the number of requests you will provide us with, the response period may be extended to 90 days, in which case we will inform you of such extension within one month

Contact to the Data Protection Officer:

If you wish to contact our Data Protection Inspector, please send your correspondence to the above address with a note IOD or electronically to iod@soldent.pl. Data Protection Inspector in SOLDENT is Mrs. Dorota Zagajewska

Center of Aesthetic
Orthodontics and Implantology

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